Interview Experience Partner (Contract)

September 29, 2026

Other Jobs To Apply

No other job posts for this day.

About the position

As an Interview Experience Partner, you will own the candidate experience across the full interview lifecycle—from scheduling and travel arrangements to data integrity and the virtual and on-site experience—while serving as an ambassador for the Rivian and Volkswagen Group Technologies brand at every interaction. You'll join a high-performing team dedicated to delivering a world-class candidate journey and operational excellence, partnering closely with recruiters, sourcers, and hiring teams to drive precision and a service-forward approach to Talent Acquisition. Beyond day-to-day scheduling coordination, you'll take initiative in identifying and resolving candidate interview issues, champion process and data improvements, and take on operational scope as needed, such as job and data audits, AI tooling, background verifications, and immigration support. This role is based in Palo Alto, CA, with a hybrid work arrangement requiring 3 days per week in office. This is a 6-month Contract position.

Responsibilities

Own end-to-end interview scheduling and logistics—including candidate travel arrangements—ensuring prompt, high-touch communication with candidates and internal stakeholders throughout the process
Partner closely with recruiters, sourcers, and hiring teams across various time zones to recommend and implement process improvements that enhance the candidate experience
Manage the virtual and on-site interview experience, proactively identifying and resolving issues to maintain a seamless candidate journey
Utilize Ashby (ATS) and emerging AI tooling to manage scheduling tasks and drive operational efficiency
Support Talent Operations projects or tasks that ensure data integrity, compliance, and automation as needed

Requirements

Prior experience coordinating high-volume scheduling or logistics, ideally within a recruiting or talent operations function
Hands-on experience with an Applicant Tracking System (ATS); direct experience with Ashby a plus
Strong working knowledge of Google Suite (Gmail, Calendar, Sheets, Docs); Zoom video-conferencing and HackerRank a plus
Experience supporting or executing data integrity, audit, or compliance-related processes
Demonstrated experience managing multiple concurrent tasks or projects across cross-functional teams

Nice-to-haves

Bachelor’s Degree preferred
Familiarity with talent operations functions such as background verification, immigration support, or AI/automation tooling

Benefits

Competitive base salary
Full-time positions may be eligible to participate in our annual company performance bonus program
Equity in the form of Restricted Stock Units (RSUs)
Comprehensive benefits package designed to support the health, wellbeing, and financial future for full-time employees — including health coverage, retirement savings, time off, and family planning programs.

Back to blog

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...