RFP Writer

September 28, 2026

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Job Description:

Monitor bid portals, procurement notices, and related signals for relevant RFPs, RFIs, and bids
Run go/no-go calls with leadership, weighing fit, competitive landscape, timeline, and win probability
Log and triage incoming opportunities, particularly during the spring K-12 budget cycle
Build timelines and compliance matrices for responses
Draft, edit, and assemble narrative content, pricing exhibits, staffing plans, and required forms
Drive technical, pricing, and legal reviews through internal sign-off
Own final formatting, proofing, and submission
Partner with account executives to understand district needs, pain points, and competitive context
Coordinate operational and technical input from product, regional operations, and customer success
Work with legal on terms, insurance certificates, and contract exceptions
Work with finance on pricing structure and margin
Build current knowledge of the marketplace model, service offerings, pricing, geographic coverage, and compliance processes
Maintain the proposal content library, including boilerplate, templates, past performance, bios, and differentiators
Track win/loss outcomes and debrief losses to improve messaging and address recurring gaps
Improve templates, style guides, and reusable content
Recommend process changes as bid volume grows
Independently own intake-to-submission for standard RFPs and escalate complex or unusually large bids
Build relationships with sales, product, and operations stakeholders
Contribute process improvements that reduce turnaround time or improve win rate

Requirements:

Extremely high attention to detail
2-4 years of experience writing or coordinating proposals, RFP responses, or grant applications, ideally in a B2B services, staffing, ed-tech, or public-sector-facing environment
Comfortable owning a proposal end-to-end under deadline pressure
Solid project-management instincts - able to hold a timeline and keep cross-functional contributors on track
Very strong writing, editing, and synthesis skills; able to translate technical/operational detail into clear, persuasive narrative
Experience or clear aptitude coordinating input from sales, legal, finance, and operations stakeholders
Comfort with public-sector or K-12 procurement processes a plus, including RFP portals, compliance requirements, and scoring rubrics
APMP certification or interest in pursuing one a plus, not required
Bachelor's degree or equivalent practical experience
AI Enthusiast
Must be currently authorized to work in the United States on a full-time basis without current or future sponsorship

Benefits:

Medical/dental/vision benefits
Flexible Time Off (FTO)
Paid holidays
Parental leave
Stock options
Professional development reimbursement program
Co-working membership reimbursement
Mission-driven work
Fun, collaborative, balanced culture

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