[Remote] WFM Capacity & Analytics Planner

September 22, 2026

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Note: The job is a remote job and is open to candidates in USA. Gusto provides payroll, health insurance, 401(k), and HR solutions to help small businesses grow. Gusto is seeking a senior workforce management planner to design and scale AI-powered forecasting and capacity planning systems, build WFM data pipelines and governance frameworks, and guide AI adoption across forecasting, scheduling, and intraday operations.

Responsibilities

Use AI to identify demand shifts, seasonal patterns, and emerging workforce risks before they impact operations
Connect AI-generated insights to operational decisions across staffing, scheduling, and capacity planning
Develop and maintain capacity plans, providing recommendations on hiring, staffing, and efficiency improvements for our CX teams
Participate in an on-call PagerDuty rotation to monitor and respond to real-time alerts — including system outages, service level breaches, and routing failures — ensuring rapid escalation and resolution during off-hours incidents
Design scalable AI-enabled WFM workflows across forecasting, scheduling, and intraday functions
Build and maintain AI-powered WFM data pipelines that integrate multiple data sources (volume, AHT, shrinkage) to enable predictive and near-real-time insights
Continuously monitor and adjust forecasts using AI-driven models and traditional methods as demand evolves
Design governance frameworks for AI-enabled WFM workflows, including monitoring, validation, and escalation processes
Partner with Legal, Data, and Product to ensure AI implementations meet organizational standards and compliance requirements
Lead cross-functional AI initiatives for WFM, influencing how teams across the organization use AI in planning and operations
Facilitate stakeholder meetings on forecasting, capacity planning, and AI adoption progress as member and facilitator aligned to the Operational Rhythm Meeting structure
Identify potential risks to workforce capacity and proactively devise contingency plans
Collaborate with stakeholders to implement risk mitigation strategies
Evaluate and recommend process enhancements to boost efficiency and capacity utilization
Analyze data to identify gaps and opportunities within the CX organization

Skills

**AI fluency required:** Demonstrated ability to adopt and operationalize AI tools in a WFM or contact center context; designing or implementing AI/ML-powered forecasting, automation, or analytics workflows. Gusto is an AI-forward company and active AI use is expected daily
Strong analytical and data visualization skills; demonstrated experience building dashboards and interactive reporting tools to surface WFM insights for operations and leadership; demonstrated analytical skills in volume forecasting, employee workloads, and staffing optimization
Excellent judgment, communication, and problem-solving skills — able to translate complex data into clear, actionable recommendations for stakeholders at all levels
Bachelor's degree or equivalent experience
7+ years in a capacity planning and forecasting role
Demonstrated ability to lead cross-functional initiatives and influence planning and operations practices across teams
Experience building or managing data pipelines that integrate multiple WFM data sources (volume, AHT, shrinkage, scheduling)
Proficiency in data modeling, statistical analysis, and data visualization
Experience in a high-volume, fast-paced contact center environment
Familiarity with AI governance concepts including model monitoring, validation, and responsible AI practices
Familiarity with COPC, ICMI, and/or SWPP standards is a plus
Experience with BPOs

Benefits

All full-time employees receive benefits
All full-time employees receive equity (RSUs)

Company Overview

Gusto is an HR and payroll platform that simplifies complex tasks, empowering businesses to focus on what matters most. It was founded in 2011, and is headquartered in San Francisco, California, USA, with a workforce of 1001-5000 employees. Its website is

Company H1B Sponsorship

Gusto has a track record of offering H1B sponsorships, with 13 in 2026, 49 in 2025, 54 in 2024, 19 in 2023, 37 in 2022, 24 in 2021. Please note that this does not guarantee sponsorship for this specific role.

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